Terms and condition

Thank you for trusting us with your information. We value that trust, and that’s why protecting your information,
and being clear about how we collect, use, exchange and protect your information, is of huge importance
and a vital part of our relationship with you.

1. Your privacy is important to us

This Policy outlines how Smartbiz Loans ( its related companies, (“we / us /
the Group”) collect, disclose, use, store or otherwise handle personal information. It is important to us that we
manage your personal information securely and consistently with relevant legislation, including the Privacy
Act 1988 (Commonwealth) (“Privacy Act”) as well as the Credit Reporting Privacy Code (where applicable).
This Policy explains:
The kinds of personal information (including credit-related information) we collect;
The purposes for which we collect this information;
How we manage the personal information that we collect about you;
How you can seek access to and correction of that information;
If necessary, how you can make a complaint relating to our handling of that information.
This policy is not limited to current customers or guarantors of customers (where applicable) – it relates to all
other individuals who deal with us, whether in relation to the provision of credit or otherwise.

2. Information we collect from you

We collect information about you and your interactions with us, for example, when you request or use our
products or services, make a card purchase or transfer money, phone us or visit any of our websites. When you
use our website or mobile applications, we may collect information about your location or activity including
IP address, telephone number and whether you’ve accessed third-party sites. Some of this website information
we collect using cookies.
The information we collect from you may include your identity and contact details, other personal details such
as gender and marital status and financial information. Where applicable, we also collect health information,
for example, for insurance purposes.

2.1 Personal Information

We will collect certain information about you depending on the circumstances in which the product or service
is being provided. This information can include:
Key personal information such as your name, residential and business addresses, telephone numbers, email
and other electronic addresses;
Financial and related information, such as your occupation, accounts, assets, expenses, income, revenue, dependents,
and regarding your employment, financial and business dealings and other relevant events;
Your transaction history (with us and our associates or relevant third parties). This information includes products
you may have used with us in the past, your payment history, and the capacity in which you have dealt or
deal with us;
Other relevant information – depending on the circumstances this may also include health and medical information,
membership of professional bodies, tax file number information and other government identifiers
(e.g. if relevant to identifying you).

2.2 Information we collect from others

We collect information about you from others such as service providers, agents, advisers, brokers, employers
or family members. For example, if you apply for credit, we may need to obtain a credit report from a credit
reporting body. We may collect information about you that is publicly available, for example, from public
registers or social media, or made available by third parties.
2.3 Sensitive information
The Privacy Act also protects your sensitive information, such as health information that’s collected on insurance
or hardship applications. If we need to obtain this type of information, we will ask for your consent,
except where otherwise permitted by law.
3. How do we use your information?
In many circumstances, we will collect the above information primarily from you (or from someone who
is representing or assisting you). However, there are certain instances in which we will collect information
about you from third parties where it is unreasonable or impracticable to collect it directly from you. For example,
even where your application is for credit, we may collect information about you from a business which
provides information about commercial credit worthiness for the purpose of assessing your application. We
use this information to:
• Establish your identity and assess applications for products and services
• Price and design our products and services
• Administer our products and services
• Manage our relationship with you
• Conduct and improve our businesses and improve the customer experience
• Manage our risks and help identify and investigate illegal activity, such as fraud
• Contact you, for example if we suspect fraud on your account or need to tell you something important
• Comply with our legal obligations and assist government and law enforcement agencies or regulators
• Identify and tell you about other products or services that we think may be of interest to you.
We may also collect, use and exchange your information in other ways where permitted by law.

3.1 Direct marketing

If you don’t want to receive direct marketing, you can tell us by using any of the methods set out in section 9.

3.2 Gathering and combining data to get insights

Improvements in technology enable organisations to collect and use information to get a more integrated
view of customers and provide better products and services. We may combine customer information it has
with information available from a wide variety of external sources (for example census or Australian Bureau
of Statistics data). We are able to analyse the data in order to gain useful insights which can be used for any
of the purposes mentioned earlier in this policy. In addition, Group members may provide data insights or
related reports to others, for example to help them understand their customers better. These are based on
aggregated information and do not contain any information that identifies you.

4. Who do we exchange your information with?

We exchange your information with other members of the Group, so that the Group may adopt an integrated
approach to its customers. Group members may use this information for any of the purposes mentioned in
this section.

4.1 Third parties

We may exchange your information with third parties where this is permitted by law or for any of the purposes
mentioned in section 4.
Third parties include:
• Your co-applicant(s) (if any)
• Related entities based in Australia or overseas
• Entities that provide services to us such as mailing houses or call centre operators
• Service providers, for example law firms, market research / data providers, and loyalty program redemption
• Those to whom we outsource certain functions, for example, direct marketing, statement production,
debt recovery and information technology support
• Brokers, agents and advisers and persons acting on your behalf, for example guardians or persons holding
power of attorney
• References that you provide to us, for example landlord details or trade references
• The supplier of any goods or services financed with credit we provide
• Guarantors
• Persons involved in arrangements that provide funding to us, including persons who may acquire rights
to our assets (for example loans), investors, advisers, trustees and rating agencies
• Claims-related providers, such as assessors and investigators, who help us with claims
• Other financial institutions such as banks and credit providers
• Auditors, insurers and re-insurers
• employers or former employers
• Government and law enforcement agencies or regulators
• Credit reporting bodies and credit providers
• Entities established to help identify illegal activities and prevent fraud
• Overseas entities that provide products and services to us.

4.2 Sending information overseas

Generally, we use customer service teams located within Australia. However we may send your information
overseas, including to overseas Group members and to service providers or other third parties who operate
or hold data outside Australia. Where we do this, we make sure that appropriate data handling and security
arrangements are in place. Please note that Australian law may not apply to some of these entities.
We may also send information overseas to complete a particular transaction or where this is required by laws
and regulations of Australia or another country.
Where we send your information overseas, it is likely to be one of the following countries:
• Canada
• Hong Kong
• India
• New Zealand
• Philippines
• South Africa
• United Kingdom
• United States
Where we send your information to overseas Group members or service providers, we make sure that appropriate
data handling and security arrangements are in place.

5. Credit checks and credit reporting

When you apply to us for credit or propose to be a guarantor, we need to know if you’re able to meet repayments
under your agreement with us. We also want to avoid giving you further credit if this would put you in
financial difficulty. One of our checks involves obtaining a credit report about you.
5.1 Credit reports
A credit report contains information about your credit history that helps credit providers assess your credit
applications, verify your identity and manage accounts you hold with them. Credit reporting bodies collect
and exchange this information with credit providers like us and other service providers such as phone companies.
The Privacy Act limits the information that credit providers can disclose about you to credit reporting bodies,
as well as the ways in which credit providers can use credit reports.

5.2 What information can we exchange with credit reporting bodies?

• The information we can exchange includes:
• your identification details
• what type of loans you have
• how much you’ve borrowed
• whether or not you’ve met your loan payment obligations
• if you have committed a serious credit infringement (such as fraud).
• We also ask the credit reporting body to provide us with an overall assessment score of your creditworthiness.
• The credit reporting bodies we use are Veda Advantage Information Services and Solutions Ltd, and Dun
& Bradstreet (Australia) Pty Ltd. You can access a copy of their respective privacy policies at:
Veda Advantage
Phone: 1300 762 207
Address: Attention: Veda Advantage Public Access, PO Box 964, North Sydney, NSW 2059
Dun & Bradstreet
Phone: 13 23 33
Address: Attention: D&B Public Access Centre, PO Box 7405, St Kilda, VIC 3004

5.3 What do we do with credit-related information?

We use information from credit reporting bodies to confirm your identity, assess applications for credit, manage
our relationship with you and collect overdue payments. We also use this information as part of arriving
at our own internal assessment of your creditworthiness.
We store credit-related information with your other information. You can access credit-related information
we hold about you, request us to correct the information and make a complaint to us about your credit-related
information. See sections 8 and 9.

5.4 Other rights you have

Credit providers may ask credit-reporting bodies to use their credit-related information to pre-screen you for
direct marketing. You can ask a credit reporting body not to do this. Also, if you’ve been, or have reason to
believe that you’re likely to become, a victim of fraud (including identity fraud), you can ask the credit reporting
body not to use or disclose the credit-related information it holds about you.
6. Keeping your information secure
We keep your hard-copy or electronic records on our premises and systems or offsite using trusted third parties.
Our security safeguards include:

6.1 Staff education

We train and remind our staff of their obligations with regard to your information.

6.2 Taking precautions with overseas transfers and third parties

When we send information overseas or use third parties that handle or store data, we ensure that appropriate
data handling and security arrangements are in place.

6.3 System security

When you transact with us on the internet via our website or mobile apps we encrypt data sent from your
computer to our systems. We have firewalls, intrusion detection systems and virus scanning tools to protect
against unauthorised persons and viruses accessing our systems. When we send your electronic data outside
the Group we use dedicated secure networks or encryption. We limit access by requiring use of passwords
and/or smartcards.

6.4 Building security

We have protection in our buildings against unauthorised access such as alarms, cameras and guards (as

6.5 Destroying data when no longer required

Where practical, we keep information only for as long as required (for example, to meet legal requirements or
our internal needs).

7. Accessing, updating and correcting your information

7.1 Can I get access to my information?

You can ask for access to your basic information (for example what transactions you’ve made) by going online
or calling us. To obtain a copy of current credit-related information we hold about you, you can call or
email us.

7.2 Is there a fee?

There is no fee for making the initial request, but in some cases there may be an access charge to cover the
time we spend locating, compiling and explaining the information you ask for. If there is an access charge,
we’ll give you an estimate up front and confirm that you’d like us to proceed. Generally, the access charge is
based on an hourly rate plus any photocopying costs or other out-of-pocket expenses. You’ll need to make
the payment before we start, unless you’ve authorised us to debit your account.

7.3 How long does it take to gain access to my information?

We try to make your information available within 30 days of your request. Before we give you the information,
we’ll need to confirm your identity.

7.4 Can you deny or limit my request for access?

In certain circumstances we’re allowed to deny your request, or limit the access we provide. For example we
might not provide you access to commercially sensitive information. Whatever the outcome, we’ll write to
you explaining our decision.
Updating your basic information It’s important that we have your correct details, such as your current address
and telephone number. You can check or update your information at by going online, emailing or
phoning us.

7.5 Can I correct my information?

You can ask us to correct any inaccurate information we hold or have provided to others (including credit-related
information) by contacting us. If the information that is corrected is information we have provided to
others, you can ask us to notify them of the correction. We don’t charge a fee for these requests.
If your request relates to credit-related information provided by others, we may need to consult with credit
reporting bodies or other credit providers. We’ll try to correct information within 30 days. If we can’t complete
the request within 30 days, we’ll let you know the reason for the delay and try to agree a timeframe with
you to extend the period.
If we’re able to correct your information, we’ll inform you when the process is complete.

7.6 What if we disagree that the information should be corrected?

If we disagree with you that information should be corrected, we’ll let you know in writing our reasons. You
can ask us to include a statement with the relevant information, indicating your view that the information is
inaccurate, misleading, incomplete, irrelevant or out-of-date. We will take reasonable steps to comply with
such a request.

8. Making a privacy complaint

8.1 We’re here to help

We accept that sometimes we can get things wrong. If you have a concern about your privacy (including
credit-related matters), you have a right to make a complaint and we’ll do everything we can to put matters
8.2 How do I make a complaint?

To lodge a complaint, please get in touch with us using your point of contact or one of the customer service
teams set out in section 9. We’ll review your situation and try to resolve it straight away. If you’ve raised the
matter through your point of contact or our customer service teams and it hasn’t been resolved to your satisfaction,
please contact our Customer Relations team using the details in section 9.

8.3 How do we handle a complaint?

We acknowledge every complaint we receive and provide our name, a reference number and contact details
of the investigating officer. We keep you updated on the progress we’re making towards fixing the problem.
Usually, it takes only a few days to resolve a complaint. However, if we’re unable to provide a final response
within 45 days we’ll contact you to explain why and discuss a timeframe to resolve the complaint.

8.4 Credit-related information complaints

If your complaint is about our practices relating to credit-related information, then we may need to consult
with other organisations, including credit reporting bodies or credit providers.
We will acknowledge receipt of the complaint within seven days. If we can’t resolve the matter within 30 days,
we’ll contact you and explain the reason for the delay, the expected timeframe to resolve the complaint and
seek your agreement to extend the period.

8.5 External review

If you’re not satisfied with our handling of your matter, you can refer your complaint to external dispute resolution.
We suggest you do this only once you’ve first followed our internal complaint processes set out above.
The Financial Ombudsman Service (FOS) offers a free and independent dispute resolution service for the
Australian Financial Services industry. FOS will consider privacy disputes if they’re about the provision of
credit, the collection of a debt, credit reporting or the banker-customer relationship, or if the privacy issue is
part of a broader dispute with us. Please contact FOS at 1300 780 808, online at or write to
Financial Ombudsman Service Limited, GPO Box 3, Melbourne VIC.
If your complaint is about the way we handle your personal information, you may also contact the Office of
the Australian Information Commissioner by calling them at 1300 363 992, online at or
writing to the Office of the Australian Information Commissioner, GPO Box 5218 Sydney NSW 2001.

9. How to contact us or find out more

For privacy related queries, access or correction requests, or complaints, or to request a printed version of
this policy, email .
We aim to resolve your query or complaint at your first point of contact with us. You can use your usual point
of contact or call our customer service team.

9.1 To update your direct marketing preferences or request not to receive direct marketing

You can call us using the number above or emailing us.
For more information about the Australian Privacy Principles and credit reporting rules visit:
Office of the Australian Information Commissioner (privacy generally)
Australian Retail Credit Association (credit reporting rules)